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Can I use a purchase order or internal procurement process?

Yes, if GCRI Canada’s billing process can support it and the arrangement is approved. 

Purchase orders or internal procurement processes may be relevant when an employer, university, institution, sponsor, or organization is paying or reimbursing an individual subscription. The organization may require vendor setup, supplier documentation, purchase order number, tax information, invoice review, cost center assignment, or accounts payable processing. 

However, a purchase order does not change the nature of the subscription. It remains an individual Nexus Consortium Council Subscription unless a separate institutional pathway has been approved. 

Using a purchase order does not make the organization a GRA member, Nexus Consortium participant, Helix Council participant, sponsor, partner, host, anchor, National Stewardship Council participant, Capital-Reader Room participant, Insurance-Readiness Room participant, or Nexus Universe participant. 

A purchase order is an internal payment administration tool. It is not a governance status, partnership, endorsement, procurement approval, or institutional participation record. 

Participants should begin employer procurement early because internal approval can take time. 

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